1. Name

1.1. The club will be called Glenrothes Triathlon Club and will be affiliated to Triathlon Scotland – The National Governing Body for Triathlon in Scotland.

2. Aims and Objectives

2.1. To offer coaching and competitive racing opportunities in Triathlon, Duathlon and Aquathlon.

2.2. To promote the Club within the local community and Triathlon community.

2.3. To ensure a duty of care to all members of the Club.

2.4. To provide all it’s services in a way that is fair to everyone.

2.5. To ensure that all present and future Members receive fair and equal treatment.

3. Membership

3.1. Membership should consist of Officers and Members of the Club.

3.2. All members will be subject to the regulations of the Constitution and by joining the Club will be deemed to accept these regulations and Codes of Conduct that the Club has adopted.

3.3. The Club will actively promote individual membership to Triathlon Scotland and will work with the Governing Body to grow the sport in Scotland.

4. Membership Fees

4.1. Membership fees will be set annually and agreed by the Club Committee or determined at the Annual General Meeting (AGM).

4.2. Fees will be paid annually by end of January.

5. Club Committee

5.1. The management of the Club shall be vested in a Committee which shall consist of the following Officer’s: Chairperson Vice Chair Secretary Treasurer Wellbeing Officer Media Manager Kit Manager Events Manager Lead Coach and website editor

5.2. The Committee shall have the power to fill vacancies should they occur, or to co-opt member onto the Committee. Subject to this provision, Officers shall be elected at the AGM.

5.3. The Committee shall have the power to set up Sub-Committees to consider any matter(s) relating to the Club’s business, as it considers fit.

5.4. The Convenor of any Sub-Committee shall be a Member of the Club Committee.

5.5. The Club Committee must ratify recommendations or decisions made by any Sub-Committee before they become competent.

5.6. Chairperson and Vice Chair would hold posts for a period of 2 years. The Chairperson would then stand down and be succeeded by the Vice Chair. If for any reason the Vice Chair cannot take the Chairperson position then another Member of the Committee would be elected.

5.7. All other Officers will retire each year but will be eligible for re-appointment.

5.8. The quorum required for business to be agreed by Committee.

5.9. Committee meetings will be quarterly

5.10. The Committee will be responsible for adopting new policies, Codes of Conduct and rules that affect the organisation of the Club.

5.11. The Committee will be responsible for Disciplinary Hearings of Members who infringe the Clubs rules, regulations and Constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

6. Finance

6.1. All Club monies will be banked in an account held in the name of the Club.

6.2. The Club Treasurer will be responsible for the finances of the Club.

6.3. The financial year of the Club will end on: 31st December.

6.4. The Treasurer at the Annual General Meeting (AGM) will present an audited statement of Club accounts.

6.5. Any cheques drawn against Club funds should hold the signatures of the Treasurer and or Chairperson.

7. Annual General Meeting

7.1. The Club Secretary will give notice of the AGM. Not less than 21 days notice to be given to all members.

7.2. The AGM will receive a report from Officers of the Committee and a statement of the Clubs accounts.

7.3. Nominations for Officers of the Committee will be sent to the Secretary prior to the AGM.

7.4. Elections of Officers are to take place at the AGM.

7.5. All Members have the right to vote at the AGM.

7.6. The quorum for the AGM will be 15% of the membership.

7.7. The Committee has the right to call Extraordinary General Meetings (EGM’s) outside the AGM. Procedures for EGM’s will be the same as for the AGM.

8. Discipline and Appeals

8.1. All complaints regarding the behaviour of Members should be submitted in writing to the Secretary.

8.2. The Committee will meet to hear complaints within 14 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of Membership.

8.3. The outcome of a Disciplinary Hearing should be notified in writing to the person who lodged the complaint and the Member against whom the complaint was made within 7 days of the hearing.

8.4. There will be the right of appeal to the Committee following disciplinary action being announced. The Committee should consider the appeal within 7 days of the Secretary receiving the appeal.

9. Dissolution

9.1. A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the membership.

9.2. In the event of dissolution, any assets of the club that remain will become the property of Triathlon Scotland or some other Club with similar objectives to those of the Club.

10. Amendments to the Constitution

10.1. The Constitution will only be changed through agreement by majority vote at an AGM or EGM.

10.2. The Constitution will only be updated by the Club Secretary once agreement for change is confirmed.

11. Declaration

11.1. Glenrothes Triathlon Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of members.

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